What a Full Service Wedding Planner Actually Does
What a Full-Service Wedding Planner Actually Does
Hint: It’s More Than You Think
When you hear “wedding planner”, you might picture someone with a clipboard, cueing the ceremony music and fluffing the bride’s train before she walks down the aisle.
And while yes - we do love a good clipboard moment - a full-service wedding planner does so much more than show up on the day.
In fact, if we’re only visible on the wedding day, that means we’ve done our job right.
Lets peel back the curtain and walk through what a full-service planner really does... especially out here in the Central West, where gorgeous rural wedding take a little extra magic (and a lot of logistics)
We Begin With You - Your Vision, Story and Priorities
Every Westwood Wedding starts with listening.
Before timelines or styling boards, I want to understand who you are as a couple - what lights you up, what feels like you, and how you want your wedding to feel.
This is where the story begins, and it’s the foundation of every decision we make as a team.
We Build the Entire Framework
Once your vision is clear, we move into the planning phase. This includes:
Venue scouting and site visits (especially crucial for rural locations)
Curating your dream vendor team (florals, photo, music, catering - you name it)
Budget guidance and tracking
Master timeline development
Contract and detail management
Think of me as the project manager for your entire celebration - wrangling logistics, managing moving parts, and keeping everything (and everyone) on track.
We Design with Purpose
Styling isn’t just about pretty Pinterest boards - it’s about creating a space that reflects you.
We develop cohesive visual concepts (colour palette, florals, layout, signage, lighting, furniture and more), sourcing everything from local vendor when possible and ensuring every detail feels intentional.
Whether it’s an elegant marquee on a private property or a charming garden ceremony in a historic town, I tailor the aesthetic to your location, budget and story.
We Coordinate Every Detail
In the weeks leading up to your wedding, we:
Finalise every timeline and vendor brief
Conduct site walkthroughs and weather contingency checks
Confirm deliveries, arrival times, seating layouts, and run sheets
And then...
We Deliver Calm, Confidence, and Care on the Day
On your wedding day, we are the first to arrive and the last to leave
We manage:
Setup and Styling
Vendor arrivals and troubleshooting
Guest direction and transport
Ceremony coordination
Reception flow
Packdown and handover
All while making sure you feel calm, connected and completely present for the moments that matter most.
And We Stick Around After
At Westwood, we dont disappear after the dance floor clears.
We follow up, help coordinate return logistics, and make sure no detail slips through the cracks.
For many of my couples, I become more than a planner - I become a friend, a sounding board, and a cheerleader long after the vows are said.
So, What Does a Full Service Planer Actually Do?
In short:
We do everything you don’t have time to think about - and plenty of things you don’t even know you need yet.
We hold the vision, handle the chaos and bring heart to every single detail.
If that sounds like the kind of support you’re dreaming of, I’d love to meet you.
Lets Plan Your Dream Day Together